An intuitive interface makes this your one-stop shop for document control.
The real time dashboard visualises document management performance. Instantly know where each document is positioned in its lifecycle management.
Get total visibility on:
- Upcoming document reviews
- Pending reviews and approvals
- Recently updated documents
- Newly published documents
- Overdue reviews and approvals and follow-up
Sharing and collaboration
so:control makes sharing documents and collaboration easy for document controllers, authors, owners and reviewers.
- Sharing and collaboration
- Work together efficiently to get results
- Easily navigate to your key documents
- Get visibility over newly published documents
- Provide reader feedback to improve document quality
- Stay informed and keep track of updates to relevant documents
- Monitor workflows, grant or deny access to certain documents, and see what changes have been made
- Keep up to date with multichannel notifications, including Teams, Tasks, Views and Email
Intelligent search capabilities enable quick document retrieval for operational or audit purposes and avoid the need to search through multiple online and offline repositories.
- Access search from any screen
- Flexible, easy-to-use keyword based search, both in title or in document
- Find your documents in fewer clicks using the dedicated search area
- Refine your search results based on your metadata
- Only see documents you have permission to access
- Custom views and filters for enhanced navigation
Improve your productivity with content that’s tailored to you.
Get quick and easy access to:
- Your pending tasks
- Documents you own
- Alerts highlighting important activity
- Documents that relate to your role
- Common documents and links
- Personalised and role-based views of your documents
Ensure your controlled document process aligns with your quality system
As a single source of truth, a document control system is one of the most critical tools for ensuring compliance with organisational policies, procedures, forms and other essential quality processes.
Whatever quality standards your organisation adheres to, so:control will reduce risk and increase efficiency by enabling smarter processes for the collaboration, review, approval and publication of all your important policies, procedures, forms and quality documents.
Leverage your Microsoft investment
Thousands of organisations, like yours, use Microsoft SharePoint to manage documents, collaborate on content, communicate within project teams, and automate work processes. It is the ideal document management solution that offers a flexible and scaleable platform to arrange and control your documents, allowing you to collaborate on creation, editing and more.
That’s why SharePoint Online was the platform selected to underpin so:control’s modern Document Management System (DMS).
Everything you need
Single Source of Truth (SSOT)
Your critical documents are secure in a central repository. You determine who can access certain documents.
Access to the documents you need, when you need them
Identity and access management practices ensure (only) the right people have the right access to your controlled documents at the right time.
Support for your quality processes
Control the collaboration, review, approval and publication of all your important policies, procedures, forms and quality documents.
Always audit ready
Real-time interrogation of your document lifecycles ensures a snapshot of your documents is always available.
Built-in document lifecycle management
Integrated lifecycle management, with automated periodic review processes and task management ensures no document is left behind.
Document collaboration and templating
Collaborate on your documents in one place – no checking in or checking out. Your templating process can also sit within so:control.
Manage change more effectively and slash administration overhead by automating document reviews and approvals.
Support for the archiving and retrieval of prior versions of documents which have been edited.
Audience targeting allows administrators to set individual user permissions and ensure end-users can only access the latest approved and published versions.
Teams + mobile functionality
A purpose built, truly mobile friendly, Microsoft Teams application, as well as utilising the SharePoint out-of-the-box mobile capabilities.
Detailed insights and reporting
Close the loop by generating compliance-ready reports with rich data visualisations that can be instantly communicated to your compliance stakeholders.
Support for multiple document types
Word, Excel, PowerPoint or PDF files – if SharePoint supports it, so does so:control (and more).
Easy to use
Our user interface is intuitive and targeted, with easy filters, search and help tools to make your entire team’s experience simple and productive.
Configurable to meet your needs
Microsoft Teams and Office 365 intergation
Maximise the return on your investment, by leveraging SharePoint Online as your controlled document management platform.
Frequently Asked Questions
What is included in an annual licence?
so:control is a SaaS, rapid deployment, affordable enterprise grade DMS with many of the features of a much more expensive alternative (including SharePoint Online configurations). Access to so:control, including product releases and enhancements, form part of the annual licence.
SaaS licensing ensures you will always have access to the latest features and fixes as they become available. Each licence is for one instance of so:control, rather than the number of users, resulting in savings.
What is the cost of so:control?
Who will implement so:control in our environment?
What is the minimum term for a licence?
What do we do if we don’t use Microsoft SharePoint Online?
Please contact us, for a no obligation demonstration, and to see which model suits you best.